Invite guests and let them book facilities — themselves
You have an indoor arena. Maybe a jumping course, a lunge ring, an outdoor arena with lights. And you have guests — riding school students, external riders, friends of members — who’d like to use the facility. But today every booking means a text message, a calendar check, a payment reminder, and a sticky note about who actually rode when.
We’ve simplified the entire chain. From invitation to paid booking, without your stable staff having to do anything manually.
The new guest flow
1. Invite the guest — with one click
Send an email invitation directly from EquiDuty. The guest signs up, fills in their details, and lands on an approval waiting list.
As the stable owner, you see the invitation in your inbox and approve (or decline) with one click. Only then does the guest get access to the booking flow — you stay in control of who uses your facility.
2. The guest books on their own
Once approved, the guest sees your facilities directly in the app:
| Facility | Price | Available |
|---|---|---|
| Indoor arena, 1 hour | €15 | 06:00–22:00 |
| Jumping course, 1 hour | €20 | 08:00–20:00 |
| Lunge ring, 30 min | €8 | 06:00–22:00 |
| Outdoor arena with lights | €10 | 06:00–23:00 |
The guest picks a facility, date and time, sees what’s available, and books.
3. Payment happens in the same flow
This is the big step. Booking and payment are no longer two separate moments — they’re the same step.
Depending on how you’ve configured the guest, there are two paths:
- Direct payment via Stripe — the guest pays the moment the booking is confirmed. The money lands in your account on Stripe’s payout schedule.
- Invoice — for guests and members you’ve marked as invoiceable, bookings are collected on an invoice that’s sent according to your billing routine.
You decide per guest. A riding school student might use direct payment, while an external trainer who rents the jumping course weekly is invoiced monthly.
4. The booking is reported to your finances — automatically
Every booking, whether paid directly or invoiced, ends up in EquiDuty’s financial reporting. You see:
- Revenue per facility
- Revenue per guest or member
- Outstanding invoices
- Completed Stripe payouts
And when it’s time to close the month: the Fortnox integration sends invoices and accounting data straight to your accounting system. No double entry, no CSV exports for the bookkeeper to decipher.
Why this changes your everyday
Previously, every guest booking meant four steps for stable staff:
- Receive the request
- Check the calendar
- Confirm the time
- Chase the payment
Now it means zero steps. The guest handles 1–4 themselves, and you see the result in the financial view.
For the guest, the win is just as clear: no waiting for an answer, no uncertainty about the price, no extra payment transfer to keep track of afterwards. Book and pay in the same step, in 30 seconds.
What you need to get started
- Activate the Stripe integration in EquiDuty (one-time setup, about 10 minutes)
- Add your facilities with prices and opening hours
- Invite your first guests by email
- Approve them once they’ve signed up
- Optional: connect Fortnox for automatic invoice handling
That’s it. The next booking that comes in is also the next payment that lands.
One more thing: you stay in control
Guests don’t book willy-nilly. You decide:
- Which facilities are bookable for guests
- Which times are available
- Which prices apply (different prices for members and externals work fine)
- Who can book — every guest must be approved before their first booking
- How they pay — directly via Stripe or by invoice
Freedom for the guest, control for you, less administration for everyone.
The feature is available now for all stables on EquiDuty. Already have an account? Log in and enable facility booking under Settings → Facilities. New here? Start free and add Stripe whenever you’re ready to receive payments.